How to reduce a file size of a scanned document

#HOW TO REDUCE A FILE SIZE OF A SCANNED DOCUMENT ARCHIVE#

Most documents being scanned today are text based documents and donвЂ™t require a high resolution. Lower the DPI setting of the scanned documents However, even when your original documents have no color on the page, if the default scan setting is for Auto Color than your document size will be approximately 10 times larger than if that same document is scanned with the default setting changed to black.

In most offices the overwhelming majority of documents being scanned are text documents without any color needed. Most scanners use a default setting of Auto Color which results in a scanned document that requires a lot of storage space.

#HOW TO REDUCE A FILE SIZE OF A SCANNED DOCUMENT ARCHIVE#

There are ways that a company can minimize the size of the files being scanned so as to reduce the amount of file space needed to archive these scanned documents. For best results, reducing the size of the documents being created will increase the efficiency of your companyвЂ™s document workflow. Many companies and IT Departments are looking for ways to minimize the storage space needed to archive these growing collections of scanned documents.Дocuments with larger files sizes can also become problematic when transmitting these larger files by email. As more and more scans are archived these scans take up more and more space on the server contributing to reduced efficiency of their servers and computer networks. If you do embed fonts, select Embed only the characters used in the document (best for reducing file size) and Do not embed common system fonts.In todayвЂ™s business world more and more companies are scanning their documents and archiving these scanned documents on their computer servers. Make sure that Embed fonts in the file is not selected. Under Preserve fidelity when saving this document, do either of the following: However, embedded fonts will increase your document file size. In most cases, you won't need the resolution to be higher than that.Д®mbedded fonts let people read or print your document with the fonts you used to write it, even if they don't have those fonts on their system.

In the Default resolution list, select a resolution of 150ppi or lower. Make sure that Do not compress images in file is not selected. Note that if you discard editing data, you won't be able to restore the image after you edit it. This option removes stored data that's used to restore the image to its original state after it's been edited. Under Image Size and Quality, do any the following: This option uses the default resolution you set in File > Options > Advanced. Under Target output, select Use document resolution. This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.

Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document. In the Compress Pictures dialog box, do any of the following: Select a picture in your document, and then click the Format tab.

How to reduce a file size of a scanned document